Why Office 365 Deserves More Than a Password

    Why Office 365 Deserves More Than a Password

    With Office 365, and its ability to offer valuable solutions for SMBs and large corporations, it is imperative that every company be offered a high level of security when performing work over the Internet. Some of the extensive features of Office 365 include: 

    • Access Anywhere – Gaining instant access from any location to contacts, calendars, documents and email, users can obtain all critical data from nearly any mobile or fixed device.
    • Seamless Integration – All Microsoft Office programs and other software can be seamlessly integrated into Office 365, 24/7, from any location around the globe with Internet connectivity.
    • IT Level Support – As a way to optimize disaster recovery and geo-redundancy, Office 365 provides high-level IT phone support.
    • Subscription Price Options – With a full line of subscription price options for large to small businesses, there are affordable plans that provide flexibility and predictability for enterprises of any size.
    • Access to BPOS – Office 365 eliminates the need to purchase the wide array of effective software solutions that are contained in BPOS (Business Productivity Online Suite).

    With the capacity to offer instant mobility and gain access on any device nearly anywhere in the world, Office 365 helps organize and maintain the functionality of businesses all around the world. Built on a high level of security and trust, the Microsoft platform optimizes privacy and security while keeping confidential data safe. However, even though the level of safeguard is strong, there are weaknesses in the system, usually created by employees and managers at the company. There are specific practices that should be followed to provide reasonable protection when transmitting critical data across the Internet. These safeguard should include:

    • Protecting Passwords – For anyone eager to crack a password, it can be accomplished unless there are specific safeguards are in place. Employees should be taught the effectiveness of brute-force attacks from online hackers. Developed passwords should avoid the use of dictionary words and simple keyed combinations of letters and numbers. 
    • Safeguarding Data in Transit – For hackers, it is quite easy to capture critical data while being transmitted from the company server to the cloud. Luckily, most cloud computing technology servers only allow encrypted data to travel along a secured environment. Most cloud storage technology, including Office 365 processes information through a Web app, using encryption technology that can be recognized as “https:” instead of the traditional “http:” at the beginning of any URL in the address bar of the browser.
    • Creating a Hack-Proof Environment – Typically hackers and cyber attackers are interested in gathering information in a way that generates the least amount of effort. Teaching employees how to create a hack-proof environment in the workplace and online can discourage cyber-attacks. By managing social engineering (the trick of building trust with the end user as a way to gain critical information including passwords, passphrases and answers to secret questions), the company’s IT department can minimize potential risks to gaining access to company’s online cloud-based technology, including a user’s Office 365 account. 

    Choosing a Vendor

    When attempting to choose a vendor, it is important to ask the critical questions to help assure the company that the supplier will provide high-level security and safeguards to protect critical data. Many vendors that supply cloud-based technology subject themselves to continuous or monthly independent audits as a way to manage customer concerns, and show that they meet ongoing regulatory requirements. Through the performance of due diligence the vendor’s security measures can be quickly validated using auditing tools to ensure that all of the company’s security interests have been met and protected.

    Many companies are now turning to cloud computing technology as a way to increase productivity, manage IT issues, and generate higher profits. As cloud computing will likely continue to grow over the coming years, the threats of potential data loss will also rise. Companies doing business over the Internet need to incorporate better safeguards including more than just a password to gain access to confidential information stored in the cloud.

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