compliance-blog

    5 Tips to Ensure Security Compliance in the Workplace

    Knowing that you need good security in the workplace and actually achieving a higher level of security are two separate things. You must make sure that you take the right steps to implement the proper security procedures in the workplace if you hope to become a secure facility.

    The following are five tips that you can implement, starting now, to shore up your security. They are easier than you might think and they can make a huge difference. You will find that these tips can apply to compliance for digital security, as well as physical security.

    The Policies and Procedures Need to Be Easily Accessible

    First, you need to make sure that you have your policies where they are easily accessible by everyone in the company. This includes physical employee handbooks, as well as online handbooks. In addition, when you are bringing new people on board the company, it is important to make sure that you go over these policies with them and instill their importance.

    In addition, it might be a good idea to have annual or semiannual refreshers for people regarding these policies. Of course, if there are any incidents, or if there are changes, you will want to notify the staff right away. By making the policies readily available, it ensures no one can say that they “didn’t know” about a procedure.

    The Policies and Procedures Need to Be Easy to Understand

    One of the mistakes that some companies make, especially when the policies and procedures have been written by the security team or the IT team is making the policies too convoluted and difficult to understand for the average person working in a different field. You want to make things as basic and easy to understand as possible. Distill it into the simplest possible language. You don’t want to use terms that are solely used in the information security field, or IT, for example. You wouldn’t want your doctor explaining everything to you only in Latin, after all.

    By keeping things simple and easy to understand, it can help to ensure compliance across the board. Often, when an employee causes a security issue at a company, it can be traced back to a rule or procedure that was unclear. By providing clarity, you improve the security.

    You Must Develop a Response and Redemption Plan

    Even when you have stellar security, there is always the chance that there could be a breach. Someone could find a way to cause harm to your company, get into your network, and get access to your company’s information, and potentially your client’s information, as well. If this were to happen, what would you do?

    Unfortunately, most companies do not have a plan in place, and they would just panic. You need to take the time to develop a plan for when the breach takes place so you can react swiftly. Make sure you have steps for handling the breach, as well as notifying all of those who are affected by it.

    In addition, you must think about the repercussions of the breach. What could happen to your company, and how can you minimize the risk and retain your clients? Putting in the work now, just in case there is ever a breach, is a good idea.

    Have Open Discussions and Get Feedback from the Team

    It is not usually a good idea to set up security systems and plans in a vacuum. This means you should make sure you are getting some feedback from your team. Your employees may have some valuable insight into the way the company works and the way the security procedures should work to provide an ample amount of security.

    Of course, there are some elements of security that are nonnegotiable. However, by having your team be a part of the planning process and the decision making regarding the security, you will find that it can help to increase compliance.

    Continually Review the Plan and Make Changes as Needed

    Once you have your plan complete, it’s not done quite yet. In fact, it is never truly going to be done. That’s because there will always be ways to improve security. There will be changes to technology that may dictate changes in the way that you handle security at the company. You need to monitor and evaluate your plan regularly to make sure it is still viable and that it will provide your company with the security it needs.

    If you find that it doesn’t, you need to make changes. Prevention is easier than a cure, so make sure you are constantly evaluating the security procedures to make sure they are meeting your needs. With these tips, you can have a safer company, and you can get your team on board when it comes to compliance.

    AuthAnvil to the Rescue

    When implemented correctly using a quality solution, two factor authentication will keep your digital infrastructure safe without inconveniencing employees, and serve as the basis of a security service.

    You may want to use 2FA in conjunction with single sign-on (SSO) to make it easier for employees to sign in safely to credit systems. SSO allows users to have direct access to all of the platforms they use, but they need only one credential to access them. It’s like having a single, very secure key to access 100 different doors with 100 individual locks.

    SSO is definitely something you’ll want to look for when considering your options for a 2FA vendor. However, remember that just offering SSO isn’t good enough – you must also do a deep dive to understand any 2FA vendor you are evaluating.

    Learn how AuthAnvil deepens security through 2FA here.

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